1. Purchasing, Travel, and Reimbursement Resources

Purchasing, Travel, and Reimbursement Resources

Information on filling out travel

Policy guide

For Faculty - Field Trips
  • First, complete this Field Trip Form
  • Second, download the Waiver of Liability Form and bring it with you the day of the trip for your students to sign.
  • Additionally, if applicable to your particular field trip, the College of Agricultural Sciences is now collecting information about 2022 events hosted by the Agricultural Experiment Station and/or Extension. Event details are shared across university communication teams, Dean’s office personnel, legislative representatives, and others who inquire. Please submit the below information to meghan.heineman@oregonstate.edu once you have established a planned event. An example of a submission information is provided below.
  • Date Event
    Times Location Name
    Address Focus
    Cost Event Contact Name, Email, Phone (required)

    Website or Agenda Link

    		  
International Travel
Concur - how to connect

Phone: 1-844-529-5854 (US & Canada)

Email:  Oregonstate@ctptravelservices.com

Hours:  Monday-Friday, 8:00 am – 5:00 pm CT

Travel and Expense Office
Oregon State University
B100 Kerr Administration Building
Corvallis, OR 97331
Other resources

Please submit receipts to Catherine Mullins with your name, OSU ID#, the index # to be charged, and the business purpose for the expense for reimbursement.

Other Resources:

 Non-Employee Travel Checklist

Non-Employee Travel Reference Sheet

Non-Employee Reimbursement Form

In State Ground Transportation:

*Students are required to use Motor Vehicles for ground travel around Oregon to do work. Using a personal vehicle should be used only a last resort and requires pre-approval from advisor.

In-State Mileage

Direct Pay/Invoicing

Locations:

OSU has some contracted vendors that can be used for direct bill supply purchases.

Since Covid-19, many vendors have changed their policies.  As such, you must reach out to them and ask the vendor if they still do direct billing BEFORE you plan your event.

Local Direct Bill/Invoice Restaurants:

Remember, even when direct billing the meal you cannot go over the per diem amount per person.  Restaurant procedures may vary, so contact them directly to confirm what is required for the purchase.

• American Dream Pizza • Gathering Together Farms • Pizza Hut • Hilton Garden Inn Corvallis • Baja Fresh • Jimmy John's •Quizno’s • Big River • Bombs Away (Groups of 6 or more) •  Cafe Yumm • Tarntip • New Morning Bakery • Togo’s • Old World Deli • University Hero • Domino’s Pizza • Papas Pizza Parlor • Woodstock’s Pizza Parlor • e.cafe • Pastini

Autopay Vendors

For questions about vendors and reimbursements, email Catherine Mullins.